Minutes of the Harlow Cricket Club General Committee Meeting 7^th January 2008, Club Pavilion

Present: Steve Green (SG), James Butler (JB), Dave Rundall (DR), Paul Mayhew (PM), Simon Baulcomb (SB), Paul Baxter (PB), Christine Baxter (CB), Cliff Clark (CC) and Bill Sorensen (BS).

 Apologies: Andy Jessey (AJ).

 Matters Arising: 1. Mokut have not stopped trading. 2. Electrician will be needed to connect supply in Old Pavilion.  JB’s chap will only dig. 3. Scoreboard (interim measure) replace malfunctioning boxes – 2 definitely.  Continue to pursue Shab for full monies to support an electronic solution. Would need security shutter – siting possibly on Pavilion wall to left of French windows. 4. Apply for grant for 6 new boxes. 5. Not made contact with Bob Leishman re hot water supply behind bar.

 Chairman’s Report: Fixtures out.  League Cup – Buckhurst Hill (A).  Cockspur Cup – Hainault & Clayhall (H).

 2. Hockey section will put our proposal of tenancy to an EGM on 9th February.

 Secretary’s Report:  1. E-mails from County re visually impaired cricketers, valuing your volunteers, funding your club and coaching conference. 2. Cricket Force – SB to send e-mail to PB.  ECB has a lot of  money for ground improvements for Focus Clubs.

 Treasurer’s Report: A copy of the Treasurer’s Report was placed on file.

 Groundsman’s Report: 1. Timber has arrived and is being prepared for placement along the edge of the roof of the Old Pavilion – work in progress. 2. Door to Away Changing Room needs replacing.  Need 2 solid doors to replace what we have.  SG will request permission to replace from HSC on 8th January 2008. 3. Needs 2 bags of fertilizer.

 Colts Report: 1. A copy of the Colts Manager’s Report was placed on file. 2. Welfare/Clubmark:

Code of Conduct – A copy was added to the file, must be added to website.  PB to forward e-mail to SG.  Display in Clubhouse. Re-accreditation – We have to adopt a number of policies.  A copy of these has been added to the file.

Any Other Business: i). Outside nets – JB not happy with quality.  CC suggests they have to be rolled when wet to flatten them out.  Can we get sit on roller down there at regular intervals during the season?  Have up to 3 practise nets on square.  PB bidding for a second mobile net.  CC will roll on Saturday mornings.

ii). Cricket Force Day – 5th-6th April - paint back of Pavilion; clean covers.  Need to think of jobs – everyone’s responsibility.  Netting repair/replace? 

iii). V.P.L.O. – Alan Howick (AH) could possibly help – SB to call AH.

iv). It now looks likely that H.E.C.C. will not be ready before summer!  Possibly use St. Mary’s for Senior nets on Wednesday night (9pm-10pm).  Matting not good for Seniors – very low.  PB to check with St. Mary’s.

v).Raffle prizes – needed please.

vi). PM will do Fixture Card.  To printer by end of February.

vii). Quiz night – 12th April – SB to talk to Alan Woolcomb re arrangements.  Colts registration same afternoon.

viii). 17th April – First outdoor Colts session.

ix). Roof slate off – CC to repair.

xii) Insurance – we are very under insured, £20,000 at the moment.  Needs to be more like £45,000.  Premium approximately £2,900 pa.  U13 tour would be covered.

xiii). Biffa Award – Nets, wickets, germination sheets.  One large germination sheet and 2 small.  PB to put in our application.  Need 10% from a third party – Biffa only come up with 90% .

xiv) HSC want prices to decorate and do a proper job to tidy up Club Room.  

xv). Sunday fixtures have been very difficult to sort out.  Of last season’s fixtures we only have 3 left, some have said they would play 2nd XI Sunday games.  Kept Broxbourne, Harlow Town and Raphael.  Possibly offer midweek to 1 or 2 sides, Matching Green in particular.

xvi).Jazz Jam Sessions – hoping to restart on Wednesdays during season.

Meeting closed at 9.20 pm.

 Next Meeting:

11th February 2008 at 7.30 pm.